In PowerPoint for Windows, you can add closed captions or subtitles to videos and audio files in your presentations. Adding closed captions makes your presentation accessible to a larger audience, including people with hearing disabilities and those who speak languages other than the one in your video. To read about best practices for accessibility, see Make your PowerPoint presentations accessible.

The video player in the following versions of PowerPoint can show those captions when you play the video:. The closed captions are stored in a text-based file with a. You can create a closed caption file on your own or use a caption-creation tool. To search online for available tools and detailed instructions, type “create vtt file” in your search engine. For instructions on showing captions when watching a video in these versions of PowerPoint, see Turn on closed captions or subtitles.

In Office , the availability of the closed-captioning feature depends on the way Office was installed. Closed-captioning is only available for Office Click-to-Run installations; MSI-based installations don’t have closed-captioning features. Read the next section to see whether the feature is available to your installation of PowerPoint MSI-based installations don’t have an Update Options button.

If you have an MSI-based installation of Office , read the instructions in the section of this article to see what captioning features are available to you. Prepare a text-based caption file with a. For instructions on how to create the caption file, see Create closed captions for a video. You can add captions to presentations that you’ve recorded with video narration, screen recordings, and any other video except online videos that you insert into PowerPoint. Currently, adding captions to an audio-only recording isn’t supported.

In PowerPoint, in the Normal view, open the slide that has the video that you want to add captions to. In the Insert Captions dialog, browse to your caption file. Select the file and then click Insert. If you need to edit a closed caption file that is inserted in a video in PowerPoint, you can first remove the file, modify it, and then add it back to the video.

Before removing the file from the PowerPoint video, make sure you have the original copy of the closed caption file stored on your PC. If you have added more than one caption file to a video, the following process removes all caption files assigned to the video.

In PowerPoint, in the Normal view, open the slide that has the video containing the captions. Tip: If you’re using Microsoft you can also show live subtitles, including live translation to another language if you like, of your speech as you present. For more information see Present with real-time, automatic captions or subtitles in PowerPoint. If you work with captioned video and audio files that already have Timed Text Markup TTML files associated with them, this add-in lets you import them directly into your presentation.

Turn captions on and off when in presentation mode. Viewers who have this add-in installed can do this also. Import communicative text formatting information from the TTML file, for example: styling, color and alignment. Step 1: Confirm your version of Microsoft Office. Keyboard shortcuts. Create new captions using the Caption Editor. Import captions as a TTML file.

Edit or delete captions in the Caption Editor. Align, show, hide, or remove captions. Align captions if you move or resize your video. Hide or show captions in the presentation. Remove captions from the presentation. The add-in is designed for PowerPoint , , or , and you must install the correct add-in for your version of Office bit or bit. To check which version of Office you are using, and which installer you should download, do the following:.

Under About Microsoft PowerPoint is information about the version of Office that you have installed, including whether it is bit or bit. After you have installed the STAMP add-in, you will see new options on the Playback tab in the Audio Tools or Video Tools group when you have an audio or video item selected in your presentation.

The ribbon commands are enabled or disabled based on the media item selected and the captions already attached to it. On the Insert tab, click the Video or Audio menu, and then select the media type and location that you want to insert into your presentation. Note: See Add and play sounds in a presentation for more information. Click Create Captions. In the Caption Editor , Click the Play button to start playback of the audio or video.

With the media playing, listen for the dialog that you want to caption, and click New Caption to add a caption. The caption will be created with the current media playback time as the Start Time of the caption. Click in the Caption Text field and type the text to appear in the caption; or.

Click Set End Time to set the caption end time to match the current media playback position. You can also manually enter the end of each caption.

If you leave the end time blank, it adjusts to the start time of the following caption. To add a new caption between two existing captions, click Sort to put them into time sequence order. If captions for your media have already been created and saved as a TTML file, you can import them into PowerPoint by doing the following:. On the Insert tab, click the Video or Audio menu and then select the media type and location that you want to insert into your presentation.

See Add and play sounds in a presentation or Insert and play a video file from your PC or OneDrive for more information. Click Captions From File. If you want to edit the captions after they have been imported into your presentation, select the Edit Captions check box.

When you select media that already has captions added you can edit the captions by doing the following:. Select the row of the caption you want to remove, and then click Delete Caption. To see the captions you have entered or modified, switch to Slide Show view of your presentation and then click the audio or video to start it.

If you move or change the size of the video in your presentation, you can realign the closed captions by selecting the video, and then clicking Align Captions on the Playback tab. You can hide captions from view in your presentation by selecting the media, and then clicking Hide on the Playback tab.

To display captions that you have previously hidden, select the media, and then click Show on the Playback tab. To completely remove captions from the media in your presentation select the media, and then click Remove on the Playback tab.

Make your PowerPoint presentations accessible. The video player in the following versions of PowerPoint can show those captions when you play the video: PowerPoint PowerPoint PowerPoint for Microsoft The closed captions are stored in a text-based file with a. Requirements for this feature In Office , the availability of the closed-captioning feature depends on the way Office was installed. Open an Office application.

On the File menu, select Account. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback!

 
 

Microsoft PowerPoint Step by Step by Joan Lambert – PDF Drive – Does Office Lens Do OCR?

 

This topic gives you step-by-step instructions and best practices for making your PowerPoint presentations accessible and unlock your content to everyone, including people with disabilities. PowerPoint has many features built-in that help people with different abilities to read and author documents. In this topic, you learn, for microsoft powerpoint 2016 step by step pdf free, how to work источник the Accessibility Checker to tackle accessibility issues while you’re creating your presentation.

You’ll also learn how to add alt texts to images so that people using screen readers are able to listen to what the image is all about. You can also read about how to use slide design, fonts, colors, and styles to maximize the inclusiveness of your slides before you share or present them to your audience. Best practices for making PowerPoint presentations accessible. Check accessibility while you work. Create microsoft powerpoint 2016 step by step pdf free slides. Avoid using tables.

Add alt text to visuals. Create accessible hyperlink text and add ScreenTips. Use accessible font format and color.

Use captions, subtitles, and alternative audio tracks in videos. Save your presentation in a different format. Test accessibility with a screen reader. The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.

To find missing alternative text, use the Accessibility Checker. Use the Accessibility Checker to find slides that have possible problems with reading order. Нажмите чтобы прочитать больше screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear.

Set the reading order of slide contents. Use built-in slide designs for inclusive reading order, colors, and more. To determine whether hyperlink text makes sense as standalone information, visually scan the slides in your presentation.

Tip: You can also add ScreenTips that appear when your cursor hovers over text or tree that include a hyperlink. Turn on the Color filter switch, and then select Grayscale.

Visually scan each slide in your presentation for instances of color-coding. People who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors. Use an accessible presentation template. To find insufficient color contrast, use the Microsoft powerpoint 2016 step by step pdf free Checker.

Stfp contrast between text and background makes it easier for people with low vision or colorblindness to see and use the content. Use accessible font color. To find slides that do not have titles, use the Accessibility Checker.

People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want. Give every slide a title. Hide a slide title. If you must use tables, create syep simple table structure for data продолжить чтение, and specify column header information.

To ensure that tables don’t contain split cells, merged cells, or nested tables, use the Accessibility Checker.

Use table headers. To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible. Make dreamweaver cc 2014 free download accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing.

Subtitles frre contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen. Video description means audio-narrated descriptions of a video’s key visual elements. These descriptions are inserted into natural pauses in the program’s dialogue. Video description makes video more accessible to people who are blind or have low vision. Include accessibility tags to PDF files you create from your presentation.

The tags make it possible for screen readers and other assistive technologies to read and navigate a document. Top fref Page. The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across. It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear.

In PowerPoint, the Accessibility Checker runs automatically in the background when you’re creating a document. If the Accessibility Checker detects accessibility issues, you will get microsoft powerpoint 2016 step by step pdf free reminder in the status bar. The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go to Http://replace.me/25490.txt accessibility with the Accessibility Checker.

Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents. With the add-in, you can quickly add reminder comments that spread awareness microsoft powerpoint 2016 step by step pdf free accessibility issues and encourage the use жмите сюда the Accessibility Checker.

For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues. The following procedures describe how to make the slides in your PowerPoint presentations accessible. For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.

They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter.

One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn’t visible. A person with a visual disability that uses a screen reader relies on powerpoijt slide titles to know which slide is which. Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the “Use the Ссылка на подробности ribbon to title a slide” section.

You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content. For instructions, go to Title a slide and expand the “Put a title on a slide, but make the title invisible” section. If you want all or many of your slide titles to be hidden, you can modify the slide master. For instructions, powedpoint to Title a slide and expand the “Systematically hide slide titles” section.

If you’ve moved or edited a placeholder on a slide, you can reset the slide to its original design. Mixrosoft formatting for example, fonts, colors, micosoft go back to what has been assigned in the template. Restoring the design might also help you find title placeholders which need a unique title. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide.

When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide microsoft powerpoint 2016 step by step pdf free. When the screen reader reads the slide, it reads the objects in the order they are microsooft in the Reading Order pane.

For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane. PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects.

To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the stepp for people who use assistive technologies such sstep screen readers and people who see. For more info, go to Video: Use accessible colors and styles in slides.

Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation. In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to powefpoint horizontally, especially on mobile devices.

If you have to use tables, stepp the following guidelines to make sure your table is as accessible as possible:. If you have hyperlinks in your table, edit the link texts, so they make sense and don’t break mid-sentence. Make sure the slide microsoft powerpoint 2016 step by step pdf free is easily read with Magnifier. Screen readers keep poewrpoint of their location in a table by counting table cells. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.

Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns. Visual content includes pictures, Microsoft powerpoint 2016 step by step pdf free graphics, shapes, groups, charts, embedded objects, ink, and videos.

In alt text, briefly describe the image, its intent, and what is important about the image.

 

(PDF) Microsoft PowerPoint Step by Step | tman ngatana – replace.me

 

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